How High Performing Team Meetings can be Run Effectively

Georgina gives us her insights on Just R's meeting processes and how to engage a high performing team effectively.

Georgina Harrow

This week, employees at Just R got together for some in house training, the subject matter was everyones favourite way to spend an hour – meetings, as well as an introduction to Stephen R Covey’s the 7 Habits of Highly Effective People with the focus on ‘be proactive’.

Being new to the company and coming from an NHS clinical background I am not fully familiar with meetings, I have always viewed them as ‘time for people to avoid work’ or ‘the time where people throw in generic comments to show other people they are paying attention’ ultimately a time for disengagement and distraction. But what I have learnt from this training session is that meetings should be the complete opposite of that!

Meetings should only take place when absolutely necessary – perhaps emails can be sent instead? Secondly, we should be asking ourselves if this meeting is helpful for the business and/or the client? Meetings are about sharing lessons, expanding people’s knowledge and implementing new effective business strategies. Given what I’ve taken from this session, the aim of a meeting should be to leave it smarter than you were before, what’s not to like about that?

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We also discussed the importance of agendas; a part of meetings I’d never really thought about is organisation, which on reflection is the key to hosting a great meeting. It’s crucial to meeting effectiveness for everyone taking part to be as informed and prepared as possible, with key information such as attendees and any associated documents shared well in advance.

We also covered the importance of time keeping; to avoid any unproductive conversations, it is important to have a dedicated time keeper who keeps us all on track! At Just R we use yellow cards (these are a sacred item in any Just R meeting to prevent the meeting from getting derailed), which can be held up when a meeting starts to go off track. Be prepared to challenge anyone who sabotages the meeting’s success – while it’s good to have a dedicated time keeper, it falls as everyone’s responsibility.

Once the meeting is over that doesn’t mean you’re onto the next job; in fact I learnt this is when we should be using our reflective practice and asking ourselves what went well and what could have gone better? Nothing is ever perfect but I know from this training, that I will always use my integrity to ensure I constantly strive for improvement.

Everyone wants to succeed in life and I learnt that one pathway to success is identifying the environments that can aid us on our journey. This leads us into our next agenda for team training – The 7 Habits of Highly Effective People. What I took from this session was that in order to change ourselves we need to be able to change our perception.

The main takeaways I have from this training on high performance meetings are:

  1. Determine the meetings purpose – if something else would be more efficient, challenge it
  2. Question whether your meeting really needs to be a meeting. Is it a meeting or could it be an email or a quick catch up?
  3. Ensure the meeting has met its objective, a.k.a follow the agenda!
  4. Be accountable for yourself and for others – yellow cards at the ready
  5. Reflect after every meeting – this improves productivity post-meetings and helps drive a high performing team culture

Georgina Harrow Circle

Just -r

Written by Georgina Harrow

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